Please review the following guidelines for reporting expenses:
-
An expense report must be filed for all cash advances.
-
Original receipts must be attached to the expense report.
-
Expense reports must be submitted to Accounting within 30 days of use.
-
Money owed to Principia must be returned to Accounting in the form of a check accompanying the expense report.
-
Employee expense report reimbursements will only be paid via direct deposit.
-
The report must be filled in completely and signed by employee and employee's supervisor.
-
If the report is completed online, it still must be printed, signed, and sent with the corresponding receipts.
-
A written explanation must be provided for all missing receipts.
-
Include starting point, destination, and number of miles driven for mileage reimbursements.
-
Incomplete reports will be returned.
-
Principia does not reimburse for sales tax that could have been exempted. Tax exempt certificates can be found on the Purchasing website. Laminated tax exempt cards are available from Accounting or Purchasing.
